12 Motion App Alternatives: Tried and Tested in 2025
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What is Motion?
Picture this: it's Monday morning, and your calendar is already a mess. Back-to-back meetings, a dozen high-priority tasks, and zero clue how you're going to get it all done. You start rearranging things manually, and before you know it, 30 minutes have disappeared. You haven’t actually started any work. Sound familiar?
This is the kind of chaos that tools like Motion try to solve. Motion promises to take the stress out of scheduling by auto-organizing your tasks, meetings, and focus time with no manual time blocking required.
But many users find it creates a new kind of friction, one where your schedule is no longer your own. Tasks are bumped without warning, your day gets reshuffled unpredictably, and instead of feeling in control, you’re adjusting to the tool.
Is there a better way? In this article, we’ll explore 12 alternatives that help you plan with intention, not just automation.
What Makes Motion Stand Out?
Motion stands out thanks to its AI auto-scheduling engine. You add your tasks with deadlines and priorities. Motion then schedules work into your calendar in real time, adjusting automatically when meetings come up, tasks run late, or your availability changes.
⚙️ Advanced Features of Motion
- AI-Powered Task Scheduling: Automatically finds time in your calendar for tasks based on deadlines, priority, and effort.
- Smart Time Blocking: Breaks large tasks into smaller chunks and fits them into available time slots.
- Meeting Scheduler: Share booking links and coordinate with others based on real-time availability.
- Focus Time Protection: Safeguards blocks of deep work by intelligently shifting lower-priority tasks.
- Team Support: Assign tasks and schedules across team members based on capacity and shared calendars.
But while Motion works brilliantly for some, it’s not ideal for everyone. Some users want more say in how their time is prioritized, already have a task management setup that works, or want their day to be organized based on how they work best. Others are looking for a tool that fits in their budget, tech stack, or planning style. In this guide, we’ll walk through 12 alternatives, each with their own spin on time blocking, task management, and daily planning.
Why are people switching from Motion?
If you're among those who have tried Motion and felt dissatisfied, here are some alternatives with a range of strengths:
Morgen brings together your calendars, tasks, and scheduling with intelligent suggestions for what to prioritize, much like a personal executive assistant. It pulls in tasks from all your favorite tools, like Notion, ClickUp, Asana, Obsidian or Todoist, and helps you drag and drop them into your calendar to create intentional and achievable plans.
Its AI Planner helps you design realistic, energy-aware schedules by taking into account your available capacity. It not only prioritizes your most important tasks, but also paces your day with breaks, splits up long work sessions, and reschedules tasks dynamically when conflicts arise. You can template your ideal day with Frames, which helps the AI planner give suggestions based on task batching, day theming, or energy levels.
Morgen supports smart planning, time blocking, task management, team collaboration, and booking links, all without locking you into rigid automation. It rejects the full autopilot, so the plan is always yours to tune, tweak, and approve.
Pros
- Multi-calendar integration to bring work and life together
- Task management integrations sync
- Advanced prioritization task filtering & management
- AI Planner that designs daily plans for you to approve
- Buffer and travel time automations
- Cross-platform (Windows, macOS, Linux, iOS, Android)
- Time blocking features
- Customizable meeting scheduling links
- Privacy-focused
- Shortcuts and command bar
- Recommended daily plans of which tasks to work on based on your priorities and capacity
- Zapier integrations
Cons
- Lack of advanced team features
- Currently no web app
Integrations
- Outlook
- iCloud
- Fastmail
- Notion
- Obsidian
- Linear
- Todoist
- Google Tasks
- Apple Reminders
- Zoom
- Zapier
For the full list of integrations head here.
Pricing
Morgen offers individual and team plans, all of which include access to its powerful AI Planner for intelligent time blocking, unlimited calendar and task integrations, smart calendar automations, and built-in scheduling tools like booking pages and meeting links. Apps are available for Windows, macOS, Linux, iOS, and Android.
Individual plan starts at $15/month when billed annually, while team plans start at $25/month per seat, or $10/month per seat when billed annually.
Start your 14 day trial of Morgen here.
Sunsama is a daily planning assistant that helps plan each workday with balance. Sunsama offers a mindful workflow to select which tasks to work on, how much time to spend on them, and when to tackle them during your day.
By encouraging sustainable productivity it helps set daily goals, reflect on progress, and avoid burnout. Its calm interface and guided planning process make it a great choice for those who prefer structure without pressure.
Pros
- Mindful, guided daily planning ritual
- Task management tools integrations
- Email integration
- Friendly UI
- Task sync features
- Cross-platform (macOS, Windows, web, iOS, Android)
Cons
- Manual planning required, no AI auto-scheduler
- Limited team features and collaboration tools
- Price may feel high for solo users
- Not ideal for fast-paced or reactive scheduling workflows
Integrations
- Google Calendar
- Outlook Calendar
- Gmail
- Notion
- Asana
- ClickUp
- Trello
- Todoist
Pricing
Sunsama offers a 14-day free trial, after which plans start at $26/month (billed monthly) or $20/month billed annually.
Akiflow is a sleek productivity command center built for people who want to stay in control while benefiting from automation. It brings together tasks, events, and notifications to help time block your day with smart suggestions.
With Akiflow’s Sync Engine, tasks and calendar events flow into one streamlined interface, while the Meeting Booking Assistant makes scheduling external meetings easy, by letting you share availability instantly.
Pros
- AI-powered tagging to reduce manual sorting
- Native task and calendar integrations
- Time blocking
- Command bar
- Smart scheduling links
- Real-time sync across email and task management apps
- Clean interface
- Available on macOS, Windows, and mobile (beta)
Cons
- AI helps organize your tasks, but not schedule them
- Team collaboration is limited
- No advanced project or workflow views
- Mobile app is still evolving
Integrations
- Gmail
- Google Calendar
- Slack
- Notion
- Asana
- Trello
- ClickUp
- Linear
- Todoist
- Zoom
- Jira
Pricing
Akiflow offers a 7-day free trial, after which pricing starts at $34/month or $19/month when billed annually. There is no free forever plan.
Reclaim is an AI-powered productivity tool built to help defend your time. Reclaim automatically plans your day by scheduling tasks, focus time, and blocking time for personal habits like meals, workouts, or family time.
Reclaim works natively with Google Calendar, layering tasks and habits alongside your existing meetings. Its strength lies in creating a realistic, flexible plan, so if a new meeting comes up, Reclaim auto-reschedules tasks. It also helps teams manage their capacity by analyzing availability and scheduling based on priority and workload.
Pros
- AI auto-scheduling for tasks, habits, routines, and breaks
- Real-time rescheduling
- Prioritizes tasks based on urgency and deadlines
- Smart meeting scheduling
- Free plan
Cons
- Only works with Google Calendar (no Outlook or iCloud support)
- Interface is more functional than beautiful
- No mobile app (relies on Google Calendar for mobile experience)
- Task input and organization is more limited than full project tools
Integrations
- Google Tasks
- Zoom
- Slack
- Asana
- Todoist
- Linear
- ClickUp (via Zapier)
- Raycast
Pricing
Reclaim offers a robust free plan for individuals. Paid plans start at $8/month per user, with advanced features like people analytics. Business and Enterprise tiers are available for scaling teams for $10 and $18/month per user.
ClickUp is a robust, highly customizable project management platform designed for teams and individuals who want to manage their work into a single tool. From a simple to-do lists to complex OKR tracking, ClickUp supports every level of project management with tasks, docs, goals, dashboards, time tracking, and automations under one roof.
ClickUp isn’t just a task manager. You can assign tasks, build timelines, manage sprints, collaborate in real-time, and visualize work with list, board, gantt, and calendar views. With built-in time tracking and native docs, it eliminates the need to juggle multiple platforms for planning, documentation, and execution.
Pros
- Extremely customizable views, fields, statuses, automations
- All-in-one platform for tasks, docs, goals, and more
- Supports individual and team workflows
- Time tracking, sprints, and workload management built-in
- Real-time collaboration and comments
- Powerful reporting and dashboards
- Native integrations and Zapier support
- Available on web, desktop, and mobile
Cons
- Can feel overwhelming or complex for new users
- Steeper learning curve than simpler tools
- Interface can get cluttered with too many features enabled
- Calendar view and time blocking are more limited than Motion or Morgen
Integrations
- Google Calendar & Outlook
- Slack
- Zoom
- GitHub
- GitLab
- Figma
- Dropbox, OneDrive, Google Drive
- Notion, Zapier, Webhooks
Pricing
ClickUp offers a free forever plan with generous core features and 100MB storage limitation. Paid plans start at $7/month per user and scale to $12/month per user, with Enterprise pricing available for large organizations through sales contact.
Notion is an all-in-one workspace that lets you create personalized systems for notes, tasks, databases, calendars, and knowledge bases, all within a clean, modular interface. It’s incredibly flexible, which means you can mold it into whatever productivity setup works best for you, from a simple task tracker to a full second brain.
With the introduction of Notion Calendar and deeper Google Calendar integrations, Notion can be used as a true planning tool. Its built-in AI assistant can summarize notes, rewrite content, and help you brainstorm ideas directly inside your workspace.
Pros
- Highly customizable: create task boards, wikis, calendars, databases, and more
- All-in-one workspace for notes, docs, and planning
- Great for project planning, journaling, and content creation
- Massive template ecosystem and active community
- Collaborative editing and sharing
- Built-in AI assistant for summarizing, rewriting, and generating content
- New Notion Calendar integrates with Google Calendar for scheduling
- Available on web, macOS, Windows, iOS, Android
Cons
- No built-in task auto-scheduling or AI planning like Morgen, Motion or Reclaim
- Requires setup and can be time-consuming to build from scratch
- More manual planning than guided workflows
- Notion tasks properties aren’t displayed in the calendar
Integrations
- Google Calendar (via Notion Calendar)
- Slack
- GitHub
- Figma
- Zapier
- Typeform
Pricing
Notion offers a free single-user plan with unlimited pages and blocks. Paid plans start at $9.50/month per user billed yearly, and with Business plan starting at $14/month per user yearly. Notion also offers Enterprise deal after contacting sales. Notion AI is available as a paid add-on for $7.40/month per user when billed annually.
Routine is a productivity app that blends your calendar, tasks, and notes into a single, minimalist interface.
At its core, Routine is a personal planning hub. You can capture ideas, jot down notes, and quickly add tasks. It supports task batching, recurring items, reminders, and light time blocking. While it doesn’t offer full AI scheduling, its simple design and fast capture flow make it ideal for those who want structure without automation.
Pros
- Minimalist interface
- Combines notes, tasks, and calendar in one space
- Quick capture via command bar
- Task grouping, recurring tasks, reminders
- Google Calendar sync
- Cross-platform: macOS, Windows, iOS
- Free tier
Cons
- No full automation or AI scheduling
- Limited calendar views (no week/month overview)
- Lacks team collaboration features
- Few integrations
Integrations
- Google Calendar
- Notion
- Siri
- Zapier
Pricing
Routine is currently free for individuals and a Pro plan starting at $12/month per user. Business and Enterprise plans are currently in development.
Asana is a powerful task management platform designed to help teams organize, track, and execute work at every level. With flexible views like list, board, calendar, timeline, and workload, Asana provides the visibility and structure needed to manage tasks across teams.
It supports recurring tasks, custom workflows, dependencies, automations, and integrations with virtually every major productivity and communication tool. While Asana isn’t designed for automatic scheduling, it’s focused on project planning and managing team progress.
Pros
- Robust project and task management with customizable workflows
- List, kanban, timeline, calendar, workload views
- Task dependencies, milestones, and subtasks
- Built-in automations to reduce manual work
- Team features like comments, attachments, and approvals
- Dashboards, goal tracking, and reporting
- Strong mobile apps and browser experience
Cons
- No native AI-powered scheduling or capacity-based planning
- Can feel complex
- Calendar view is less dynamic
Integrations
- Google Workspace (Calendar, Drive)
- Microsoft Outlook, Teams
- Slack
- Zoom
- Notion, Jira, Salesforce, GitHub
- Dropbox, OneDrive
- Zapier, Make, and other third-party connectors
Pricing
Asana offers a free basic plan for individuals and small teams. Paid plans start at $10.99/month per user, and $24.99/month per user with advanced features like custom templates, admin console, approvals, and time tracking.
Monday is a flexible Work OS designed to help teams manage everything from simple to-do lists to complex, multi-step projects with custom workflows.
With customizable automations, robust team collaboration features, and a wide range of views including calendar, Gantt, Kanban, timeline, Monday tracks progress, provides context, and scales operations.
Although it doesn’t offer AI scheduling, Monday is a popular choice for teams with a highly visual and intuitive system.
Pros
- Visual, drag-and-drop boards for tracking anything
- Multiple views: Kanban, timeline, calendar, Gantt, workload
- Customizable automations and workflows
- Built-in time tracking and dashboards
- Collaborative updates, comments, file sharing
- Strong templates for project, HR, CRM, and marketing workflows
Cons
- Can become complex
- Higher learning curve for custom workflows
- Advanced features require higher-tier plans
- No native AI task scheduling or capacity management
Integrations
- Google Calendar, Outlook
- Slack, Microsoft Teams
- Zoom, Gmail, Mailchimp
- Dropbox, OneDrive, Google Drive
- HubSpot, Jira, GitHub
Pricing
Monday.com offers a free plan for up to 2 users with basic features. Paid plans start at $9/month per user, with Standard and Pro tiers offering advanced views, time tracking, and automations. Enterprise plans are also available after contacting sales.
Vimcal is a speed-focused calendar app. With its keyboard-first design it earned the “Superhuman for calendars” title meeting scheduling quick.
It offers powerful features like timezone coordination, booking links, calendar overlays, and meeting templates. You can schedule meetings in seconds, coordinate availability across time zones, and keep your day flowing with minimal mouse interaction.
While Vimcal doesn’t include task management or AI-based daily planning, it excels at what it’s built for: ultra-fast, seamless scheduling.
Pros
- Interface built around keyboard shortcuts
- Modern UI with dark mode and customizable layouts
- Scheduling meeting links
- Time zone coordination tools
Cons
- No built-in task management or time-blocking features
- Limited views compared to traditional productivity suites
- No team collaboration/project tools
- Limited integrations
Integrations
- Google Calendar
- Outlook
Pricing
Vimcal offers a free plan for iOS only. Paid plans start at $12.50/month billed annually. An Enterprise plan with advanced admin features is also available after contacting sales.
Wrike is a powerful project management platform designed for larger teams and enterprises that need structured workflows, real-time collaboration, and robust reporting. It supports complex project planning with customizable dashboards, task dependencies, Gantt charts, workload management, and role-based access control.
It allows teams to align on goals, track progress, and surface key insights through built-in analytics and time tracking. Wrike is not focused on daily AI planning or individual task prioritization, instead it’s designed for top-down project execution and organization-wide visibility.
Pros
- Robust project management with task hierarchies, dependencies, and milestones
- Advanced reporting, dashboards, and time tracking
- Gantt charts, workload balancing, and resource allocation views
- Role-based permissions and security features
- Real-time updates, file sharing, and approvals
- Custom request forms and workflow automation
Cons
- Can be complex and heavy
- Not designed for individual planning
- Interface can be overwhelming without training
- No built-in AI scheduling or personal time blocking
Integrations
- Microsoft Teams, Google Workspace
- Outlook, Slack, Zoom
- Salesforce, Jira, GitHub
- OneDrive, Dropbox, Box
- Adobe Creative Cloud
- Tableau, Power BI, Zapier
Pricing
Wrike offers a free plan with limited functionality. The first paid plan starts at $10/month per user, while the Business plan starts at $25/month per user. Wrike also offers Enterprise and Pinnacle tiers, which unlock advanced features like performance dashboards SSO, audit logs, and enterprise-level scalability.
Taskade is a real-time collaboration tool that blends task lists, outlines, notes, and mind maps into one streamlined workspace. It’s all about fast, simple planning, with built-in chat, AI agents & automations, video calls, and whiteboarding to streamline remote work.
You can switch between views like list, board, calendar, and mind map, making it easy to adapt your workspace to the way your team thinks and works. While it doesn’t include AI-powered scheduling or deep project management features, Taskade excels at making planning feel creative and collaborative.
Pros
- Lightweight, fast, and easy to use
- Real-time collaboration with chat and built-in video
- Multiple views: list, kanban, mind map, calendar, org chart
- Simple project and task tracking
- Templates for team planning, personal productivity, and workflows
- Works across web, desktop, and mobile
Cons
- Limited advanced project management features
- Not ideal for complex workflows or large teams
- Lacks AI scheduling and automation features
- Limited integrations compared to enterprise tools
Integrations
- Google Calendar
- Discord
- Zapier
- GitHub
- Hubspot
- Webflow
- Youtube
Pricing
Taskade offers a free forever plan with unlimited tasks and projects, one AI agent limited to 150 tasks/month, and one workspace. Paid plans start at $10/month per user when billed annually, with a team plan starting at $50/month per user. Enterprise tier has a sales deal pricing and unlocks advanced permissions, integrations, and unlimited AI & automtion usage.
Final Thoughts
Before choosing your ideal Motion replacement, consider what matters most to you. Many people site moving away from Motion for one of four key reasons:
- They want more control over their schedule
- They know how they like their days structured and want an AI Planner that schedules tasks at their optimal time
- They need better team collaboration or project management
- They want something more minimalist or mindful
- They need integrations with tools they already use
So, which alternative fits your needs best? Here’s a breakdown:
More control over your schedule
- Morgen – Combines AI-powered suggestions with full user approval, ideal for task prioritization and energy-based planning.
- Akiflow – Designed for manual planners who want to organize quickly using keyboard-first workflows and smart integrations.
- Routine – The minimalist tool.
- Notion – Offers complete flexibility to build your productivity system from scratch.
Better team collaboration and project management
- ClickUp – Best all-in-one for tasks, docs, time tracking, and complex team workflows.
- Asana – Structured projects and tracking progress across departments.
- Monday.com – Flexible workflows that scale across teams and clients.
- Wrike – Enterprise-ready with deep reporting and resource management.
Calmer intentional planning process
- Morgen – Offers AI-assisted scheduling with user control at the core, helping you prioritize impactful work accounting for your energy levels, capacity, and daily rhythms.
- Sunsama – Guides you through a daily planning ritual and promotes work-life balance.
- Routine – Blends journaling, notes, and planning in a minimal interface.
- Taskade – Visual and collaborative, with a creative spin on daily planning.
More integrations
- Morgen – Native task + calendar integrations, clean cross-platform design.
- Akiflow – Pulls in tasks from Slack, Notion, Gmail, and more.
- ClickUp / Asana / Monday – Deep integrations with thousands of apps via Zapier and native APIs.
- Notion – Flexible workspace with growing integration ecosystem and Notion Calendar.
No single tool fits everyone. If Motion’s automation is getting in your way, there are plenty of options built to suit your working rhythm. The right productivity system isn’t just about features — it’s about finding the tool that supports your habits, goals, and brain.
Further reading
Check out more AI planners:
- 10 Sunsama Alternatives in 2025
- 8 Akiflow Alternatives for Smarter Planning
- 10 Best AI Personal Planning Asisstants in 2025
